Accepting e-invoices in Bilnex: Completely free and unlimited

The business environment is moving towards full digitalization at an accelerated pace. While previously receiving and sending e-invoices was more the preserve of large corporations, today it is available to everyone. However, many softwares charge a fee for every move. Bilnex by Finbite changes the rules of the game for both sending and receiving e-invoices.

Accepting e-invoices in Bilnex is completely free and without volume restrictions. To activate the service, create a Bilnex account, select “Activate e-invoice reception” from the settings and confirm. Finbite as your official operator in the Commercial Register. If you are already a Finbite customer, the transition to Bilnex will take place automatically and in seconds, and you will be able to request e-invoices from partners.

Once you have activated the receipt of e-invoices in Bilnex, you have legal right Ask all your partners to send machine-readable e-invoices.

Why is Bilnex the best e-invoicing solution on the market?

Businesses are increasingly looking for ways to reduce bureaucracy and save costs. While most e-invoice operators and accounting software charge monthly for sending and receiving e-invoices or charge a fee for each individual transaction, Bilnex has chosen a different path.

We believe that sending and receiving e-invoices should be a basic right for every business, not a luxury service.

Therefore, Bilnex has:

• No monthly fee for the e-invoicing service.
• No volume-based fee – send and receive as many invoices as you want.
• Unlimited volume – we won't punish you for growing your business.

Functions	Other operators	Bilnex
Price for receiving an e-invoice	€0.10 – €0.50	Free, €0
Price for sending an e-invoice	€0.05 – €0.25	Free, €0
Volume restrictions	Package-based	None – send and receive as many invoices as you need.
Ease of account creation	You wait days for offers and contracts.	Create a business account in just a few minutes and start billing.

How to activate e-invoice reception: 2 simple scenarios

To receive e-invoices, you must create an account in Bilnex and confirm the e-invoice operator in the commercial register. Bilnex uses a trusted operator to mediate e-invoices - Finbite. Depending on your current situation, there are two ways to activate.

1. You don't have an e-invoice operator (or you want to switch from another provider)

If you are not currently using any e-invoice service or have terminated your contract with another provider (e.g. Telema, Envoice), follow these steps:

1. Create an account: Register In the Bilnex environment.
2. Activate in the system: Select “Receive e-invoices” from the Bilnex settings.
3. Confirmation in the e-Business Register: Bilnex will automatically redirect you to the e-Business Register. Log in and verify your company as an operator Finbite.
4. Activation: The service is usually activated by the next business day morning. Suppliers will now see you in the list of e-invoice recipients.

2. Your e-invoice operator is already Finbite

If you have already used Finbite services before, the process has been made even faster. You no longer need to make changes to the commercial register.

1. Get started and log in to Bilnex: Select “Activate receiving e-invoices” from the settings.
2. Automatic routing: The system will identify your connection to Finbite and you will not need to make any changes to the business register.
3. Immediate start: Finbite will forward your e-invoices to Bilnex from now on. E-invoices will start arriving within seconds or minutes.

Machine-readable e-invoice: Why is it important in the age of automation and AI?

Today's accounting is no longer about manual data entry. Artificial intelligence (AI) and automated data movement channels need structured data.

Unlike a PDF invoice, which must be “scanned” (OCR technology, which can be misleading), e-invoice (in XML format) is clean dataset. This means that:

• No errors occur: Amounts, VAT codes and reference numbers are always 100% correct.
• Speed: The invoice arrives in the system instantly after being sent.
• Data analysis: Various analytical and artificial intelligence-based programs can generate accurate financial forecasts and reports based on e-invoices much more efficiently than on digitized PDF invoices.

Frequently Asked Questions

How can an e-invoice be free? What's the catch?

There is no catch. Bilnex's goal is to provide the best tool for managing company invoices, and offering e-invoices for free is currently our contribution to the development of the digital economy.

What if I want to change operator?

You can do this at any time. We don't tie you down to long-term contracts, but we're confident that a free and unlimited solution is what your business needs.

How can I send e-invoices in Bilnex?

The same logic applies to sending - it is free, unlimited, and takes place through the Finbite network, reaching all banks or accounting software securely.

Who has the right to request e-invoices?

For example, in Estonia, every company that is registered as an e-invoice recipient has, the legal right to require your business partners to provide machine-readable e-invoices. This means that once you have activated your receipt in Bilnex, you no longer have to settle for PDFs that require manual work. It's your right to demand e-invoices and efficiency!

Who is obliged to send e-invoices?

All companies that sell goods or services to the public sector (B2G) were required to send e-invoices as early as 2019. In the private sector (B2B), the seller must send an e-invoice if the buyer is registered in the commercial register as the recipient of e-invoices.

What is the difference between an e-invoice and a PDF invoice?

The PDF is an “image” that the accountant must retype or digitize. The e-invoice is an XML file, which moves between software on its own. It's fast, error-free, and secure, saving hours of your valuable time.

Start with Bilnex today

Stop wasting time searching for PDF invoices in your email. Make your business more efficient and save money every month.

Create a free Bilnex account here and activate e-invoices in less than 5 minutes!