Automatic PDF invoice entry into e-invoice. New interface with Bilnex!
When you do your own accounting Estonian e-invoice, you probably know that life is easy there with e-invoices. They arrive on their own and in the correct format. With PDF invoices, it's a different story. You have to open each supplier's PDF, read out the data and type it in manually. Now Bilnex can do this work for you. Bilnex's AI reads out the data from the PDF invoice, you approve it and the invoice arrives directly to your e-invoicer account.
What does the interface provide to the e-invoice user?
E-invoice is a free environment of the Centre of Registers and Information Systems, where many small businesses and self-employed individuals manage their invoices and accounting. Receiving e-invoices is already automatic there. However, a large number of suppliers still send invoices as PDF files, and these are the ones that take up the most time. The Bilnex interface takes away this manual work. You upload a PDF invoice to Bilnex or send it by email, AI recognizes the invoice data and after your confirmation, the invoice moves to e-invoice itself. There is no need to change anything.
How to activate the interface?
- Create an account on Bilnex.
- Open the Info & Settings menu in Bilnex and select ERP connection.
- Select an e-invoice provider from the list and enter the API key, which you can get from the e-invoice provider settings. From now on, all approved PDF invoices will automatically arrive in your e-invoice provider account.
How to do it?
- You upload the PDF invoice to Bilnex.
- AI reads out the supplier, amounts, VAT and other important data from the invoice.
- You review the data and confirm it.
- The invoice will be transferred to the e-invoice immediately.
No exporting, importing, or double-entry.
Bilnex is more than just digitization
If you already have an account, it's worth checking out what else Bilnex can do. Everything below is available to you through the same account.
Sending invoices in any format. Send sales invoices in minutes as PDF, e-invoice or Peppol invoice.
Peppol invoices in the Baltics. With Bilnex, you can send and receive Peppol invoices with companies in Estonia, Latvia, and Lithuania. The European Union is moving towards a unified e-invoicing system based on the ViDA framework, and Peppol is a central part of it, so you are ready now.
Filing a VAT return. The KMD deadline on the 20th of each month no longer has to be a source of stress. Bilnex prepares and submits the VAT return for you. You can read more about it here. about automatic KMD here.
E-invoices for the public sector. If you sell to a government agency, you can send them a structured Peppol invoice from Bilnex, in addition to the formats supported by the e-invoicer, without any additional work.
Who is this integration for?
The interface is designed for entrepreneurs and accountants who keep accounts in e-invoice and receive PDF invoices from suppliers. It is also suitable for accounting service providers who manage the accounts of several clients in e-invoice and want to save time on entering invoices. The more PDF invoices you receive per month, the more time you save.